April 9, 2019 Minutes
April 9, 2019
The Board of Education, Community Unit School District No. 1, 149 South Elm Street, Winchester, Illinois counties of Scott, Morgan and Greene, met in regular session on Tuesday April 9, 2019 at 6:30 PM in the Board of Education office located at 149 South Elm Street in Winchester, Illinois.
President Steve Moore called the meeting to order with the following members answering roll call: Ron Coultas, Steve Weder, Phyllis McGuire, Trista Freeman, Jody Clanton and Joe Little. Also present were Superintendent David C. Roberts, WHS Principal Denny Vortman, WGS Principal Andy Stumpf, District Bookkeeper Angie Slagle and Administrative Assistant Becky Lashmett.
MINUTES / FINANCIALS
Coultas motioned, with a second from Weder, to approve the minutes of the March 12th regular meeting. Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little, yea and Moore, yea; there being seven yeas and no nays, the motion passed.
Coultas motioned, with a second from McGuire, to approve the financial reports and bills to be paid. Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little, yea and Moore, yea; there being seven yeas and no nays, the motion passed.
ELECTION RESULTS
Coultas motioned, with a second from Weder, to accept the April 2nd Election Summary Report, declaring Ron Coultas, Shanna Eddinger and Bill Jacqout as winners. Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little, yea and Moore, yea; there being seven yeas and no nays, the motion passed.
EXECUTIVE SESSION MINUTES
Freeman motioned, with a second from Coultas, to make public minutes of closed sessions from July through December 2018. Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little, yea and Moore, yea; there being seven yeas and no nays, the motion passed.
FREEDOM OF INFORMATION REQUESTS - QUESTIONS/COMMENTS
President Moore asked the status of any outstanding Freedom of Information requests, and Superintendent Roberts reported there were none.
Outgoing members Joe Little and Steve Weder were thanked for their service and President Moore adjourned the meeting sine die at 6:36 PM.
REORGANIZATION MEETING
April 9, 2019
ROLL CALL
The following members answered the 6:38 PM roll call: Ron Coultas, Phyllis McGuire, Bill Jacquot, Shanna Eddinger, Jody Clanton, Trista Freeman, and Steve Moore. New members Coultas, Eddinger and Jacquot recited the Oath of Office.
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ELECTION OF OFFICERS
Freeman motioned to elect Steve Moore as President for a one year term. McGuire seconded the motion and roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
Eddinger motioned to elect Trista Freeman as Vice President for a one year term, with a second from Clanton. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
Clanton motioned to elect Phyllis McGuire as Secretary for a one year term, with a second from Freeman. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
ADMINISTRATORS REPORTS
Mr. Stumpf and Mr. Vortman reported on student accomplishments and activities. Mr. Vortman presented the proposed handbook changes for the 2019-2020 school year, with action slated for May. Mr. Roberts asked for members to serve on the Negotiating Committee for the impending bus union contract.
NEW BOARD ORGANIZATION
Coultas motioned, with a second from Freeman, to reaffirm the District Policy Manual, Student Handbooks, FY19 meetings schedule, Miller, Hall & Triggs as legal counsel, Angie Slagle as treasurer and to continue utilization of all three local banks for district depositories. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
FY19 BUDGET AMENDMENT
The proposed changes to the FY19 budget were presented, and will be on display until action will be taken to approve in June.
WHS HANDBOOKS
A first reading of proposed changes to the WHS handbook as presented by Mr. Vortman was conducted, with action slated for the May meeting. The WGS handbook will be presented for a first reading in May, with action in June.
USE OF FACILITIES
Clanton motioned, with a second from Freeman, to approve use of the football practice field by the youth soccer organization and to rent the WHS auditorium by Emily’s Dance April 29th and 30th. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
ART CLUB TRIP
Coultas motioned to approve an overnight trip to Chicago by the Art Club, with there to be no cost to the district except a substitute for the Art teacher for one day. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
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QUESTIONS/COMMENTS
Candy Miller, president of teachers union, asked for a Consultation Committee meeting to be held at 5:30 before the May 14th regular meeting.
EXECUTIVE SESSION
Freeman motioned at 7:27 PM to enter into executive session for personnel and student discipline matters and McGuire seconded the motion. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
Freeman motioned at 8:02 PM to return to open session, with a second from McGuire. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed. President Moore announced the purpose of the executive session was for personnel matters and student discipline.
PERSONNEL ACTION
Freeman motioned, with a second from McGuire, to approve Kim Gordley as summer school bus driver based upon student attendance. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
McGuire motioned, with a second from Jacquot, to accept the resignation of Corey Suhre as regular route bus driver. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
Coultas motioned, with a second from McGuire, to approve Phil Cummings as a volunteer coach for the bass fishing team. Roll call vote resulted: Coultas, yea; McGuire, yea; Jacquot, yea; Eddinger, yea; Clanton, yea; Freeman, yea; and Moore, yea; there being seven yeas and no nays, the motion passed.
ANNOUNCEMENTS / ADJOURNMENT
There being no further business, the meeting was adjourned at 8:08 PM.
