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September 11, 2018 Minutes

 

September 11,  2018

The Board of Education, Community Unit School District No. 1, 149 South Elm Street, Winchester, Illinois counties of Scott, Morgan and Greene, met in regular session on Tuesday September 11, 2018 at 6:30 PM in the Board of Education office located at 149 South Elm Street in Winchester, Illinois.

President Steve Moore called the meeting to order with the following members answering roll call: Ron Coultas, Phyllis McGuire, Jody Clanton, Joe Little and Steve Moore.  Trista Freeman entered at 6:32, and Steve Weder was absent. Also present were Superintendent David C. Roberts, Administrative Assistant Becky Lashmett, District Bookkeeper Angie Slagle, WHS Principal Denny Vortman and WGS Principal Andy Stumpf.  

AUDIT REPORT / BUDGET HEARING

Valerie Flynn of Zumbahlen, Eyth, Surratt, Foote & Flynn presented results of the FY18 audit.  A public hearing was conducted regarding the proposed FY19 budget, with no questions or comments from the audience.  Coultas motioned, with a second from McGuire, to approve the balanced budget as presented. Roll call vote resulted: Coultas, yea;  McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

MINUTES / FINANCIALS

Coultas motioned, with a second from McGuire, to approve the minutes of the August 14th regular meeting and the August 27th special meeting.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

Coultas motioned, with a second from Freeman, to approve the financial reports and bills to be paid.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

ADMINISTRATORS REPORTS

The principals provided an update on preparations for the start of the school year.  Mr. Roberts reported Pre-K will have a full-day and two half days classes, with placement in the full day program to be based upon need, and not age.  He noted he would not be attending the IASA Conference this year, but would participate in the IASB Conference in November.

BASS FISHING

Clanton motioned, with a second from Freeman, to approve the additional of IHSA sanctioned co-ed Bass Fishing at no cost to the district.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

EARLY GRADUATION

Little motioned, with a second from Coultas, to approve the requests for early graduation of Michelle Hardy, Bailey Braner, Drake Gregory, Grace Jones and Karley Piper.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

USE OF FACILITIES

McGuire motioned to approve the annual requests for use of facilities by IDPH for a continuing education class and by youth basketball for practices.  Freeman seconded the motion and roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

September 11,  2018 Page 2 of 3

FY19 TUITION RATE

Coultas motioned, with a second from McGuire, to establish the tuition rate for sending schools at $8,675 for the 2018-2019 school term.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

PAY INCREASE

Little motioned, with a second from Coultas, to increase pay for referees and officials for athletic events, and to raise substitute pay for certified aides by $1.00 per hour.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

COACHES HANDBOOK

Freeman motioned, with a second from Little, to approve the Coaches Handbook as presented for content and intent, with grammatical corrections to be made.   Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

CTS ADDITIONAL PAYMENT

Coultas motioned, with a second from Freeman, to pay CTS Group $20,000 for additional work completed on the WGS renovation.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; nay and Moore, yea; there being five yeas and one nay, the motion passed.

FREEDOM OF INFORMATION REQUESTS /  QUESTIONS/COMMENTS  

President Moore asked the status of any outstanding Freedom of Information requests, and Superintendent Roberts reported there was one received earlier in the day.  President Moore asked for questions or comments from the audience, and there were none.                                               

EXECUTIVE SESSION

Little motioned at 8:06PM to enter into executive session for personnel matters and collective bargaining issues.  Clanton seconded the motion and roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

Coultas motioned, with a second from McGuire, to return to open session. Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.  President Moore announced the purpose of the executive session was to consider personnel matters and collective bargaining issues .

PERSONNEL ACTION

Clanton motioned, with a second from Coultas, to employ Tiphani Gregory - WHS special ed teacher, Patty Robbins - certified aide, Diane Potter - LPN aide and Amy McClenning - cook.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

Little motioned, with a second from Clanton, to approve Kandice Kunkel as WCC softball coach and Travis Sievers as WCC JV boys basketball coach; and to accept resignation of Grant DeWitt as WGS boys basketball coach .  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

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Clanton motioned, with a second from Freeman, to increase Mashell Turnbull from 9.5 months to 10 months for Title grant duties.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

Freeman motioned, with a second from Clanton, to pay Mike Brockhouse for fifteen unused vacation days upon completion of all duties.  Roll call vote resulted: Coultas, no; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being five yeas and one nay, the motion passed.

Coultas motioned, with a second from Little to approve three Memorandums of Understanding with the collective bargaining units regarding fair share, and one regarding the School Nurse position.  Roll call vote resulted: Coultas, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being six yeas and no nays, the motion passed.

ANNOUNCEMENTS / ADJOURNMENT

President Moore announced a Special Meeting to be held Monday September 17th at 6 PM in conjunction with the Bluffs CUSD #2 Board to discuss the possibility of sharing a Superintendent.  There being no further business, the meeting was adjourned at 9:01 PM.