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January 16, 2018 Minutes

 

January 16, 2018          

The Board of Education, Community Unit School District No. 1, 149 South Elm Street, Winchester, Illinois counties of Scott, Morgan and Greene, met in regular session on Tuesday January 16, 2018 at 6:30 PM in the Board of Education office located at 149 South Elm Street in Winchester, Illinois.

President Steve Moore called the meeting to order with the following members answering roll call: Ron Coultas, Steve Weder, Phyllis McGuire, Trista Freeman, Jody Clanton, Joe Little and Steve Moore.  Also present were Superintendent David C. Roberts, WHS Principal Denny Vortman, WGS Principal Andy Stumpf, District Bookkeeper Angie Slagle and Administrative Assistant Becky Lashmett.

MINUTES / FINANCIALS

Coultas motioned, with a second from Little, to approve the minutes of the December 12th regular meeting.  Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

Coultas motioned, with a second from McGuire, to approve the financial reports and bills to be paid.  Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

ADMINISTRATORS REPORTS

The principals provided an update on student activities and accomplishments as well as a report of upcoming events.  Mr. Vortman presented a proposal from Dant Clayton Corporation for new football field bleachers.  Their quote was $181,467.00 for a cash purchase, and also provided several financing options with varying interest rates.   More information will be obtained, including utilizing some volunteer labor, and the matter will be placed on the February agenda.  Mr. Roberts announced that Ameren will be sending us an incentive check for $10,186.65 to support the implementation of the HVAC system at WGS  He also noted that the State of Illinois remains in arrears with our categorical payments.

USE OF FACILITIES

Clanton motioned to approve use of the gyms for Jason Likes / 6th grade basketball and Shanna Eddinger / 6th grade volleyball.  Coultas seconded the motion and roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

PRITCHETT BUILDING USE / FEE SCHEDULE

A proposed ‘membership’ application and 2018 fee schedule for use of the Pritchett Building has been developed by WHS Athletic Director Adam Brockhouse for use by those other than staff and students.  The money generated will be utilized in the uniform and equipment fund to support athletics.  Little motioned to approve as presented, and Freeman seconded the motion.  Roll call vote resulted: Coultas, no; Weder, abstain; McGuire, abstain; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being four yeas, two abstentions and one nay, the motion passed.

Page 2,  January 16, 2018 minutes

FREEDOM OF INFORMATION REQUESTS - QUESTIONS/COMMENTS    

President Moore asked the status of any outstanding Freedom of Information requests, and Superintendent Roberts reported there were none pending.  President Moore then asked for questions or comments from the audience, and there were none.                                              

EXECUTIVE SESSION

Clanton motioned at 7:42 PM to enter into executive session for personnel, student discipline and an individual student matter.  Freeman seconded the motion and roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

Clanton motioned at 8:08 PM to return to open session, with a second from Little.  Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

PERSONNEL ACTION

Little motioned, with a second from McGuire, to approve Megan Davis as a volunteer assistant for the WCC Girls Track team.  Roll call vote resulted: Coultas, yea; Weder, yea; McGuire, yea; Freeman, yea; Clanton, yea; Little; yea and Moore, yea; there being seven yeas and no nays, the motion passed.

ANNOUNCEMENTS / ADJOURNMENT

There being no further business, the meeting was adjourned at 8:11 PM.